Using Outlook Web Access In Central Falls

Introduction

The Central Falls School District uses Microsoft Outlook Web access (OWA) so that all Central Falls staff and teachers can access their e-mail via the Internet. Through OWA, teachers and staff can access their Central Falls e-mail from anywhere in the world as long as they are connected to the Internet and have access to a Web browser. Your email address is your network login, typically your last name, first initial followed by @cfschools.net. All email is checked for viruses and spam.

example: John Smith is smithj@cfschools.net

NOTE: Internet Explorer 5.5 and above is the recommended Web browser for Outlook Web Access. Many OWA options and capabilities are not available in other browsers.These instructions are specific to Internet Explorer 6.0.

Opening Email

Open a Web browser.

When you are logged into a computer located in a school or office in the district, the home page will load to http://inside.cfschools.net. (This website is only available from computers physically located in buildings in the district) .

• If you are logging in from a computer outside of the the district, for example at home go to: http://www.cfschools.net. This is the website that all internet users can see.

 

• The system will require you to login:

If you have Windows XP, follow the directions below:

You will see a login screen.

Fill in your username with cf preceding it, as shown:cf\username and then put in your network password.

 

If you have Windows 2000, your screen will require:

 

Outlook Web Access will open to your Inbox automatically.

  NOTE: When first opening OWA, the view will default to your Inbox and any new messages you have.

 

Creating a new message.

• Click Inbox in the Navigation Pane on the left-hand side of the page.
   
• Click  New in the toolbar.
  
  
   
• In the new message window, in the To box, enter the e-mail address of the person you are sending to, enter multiple e-mail addresses with each address followed by a semicolon, or if sending the e-mail to Central Falls teachers or staff click the To button to locate the person's e-mail address in the UW Global Address List (GAL). (See below for more instructions on using the Address Book.)
   
• In the message window, in the Subject box, enter the subject of the e-mail.
   
• In the main area of the message window, enter the e-mail message that you would like to send.
   
• Once you're ready to send the e-mail, click Send in the toolbar.
  

Using the District Address Book:

• All Central Falls teachers and staff have an email address. To see a list, select TO to get the dialogue box to Find Names.
• You can select any letter of any name to help find an email address. For example, in Last Name, type the letter A and you will show all users with a last name beginning with A.
• To choose all Central Falls Users, type CF in the company field. This will show a list of all people in Central Fallls with an email address. You will also see all of the groups that teachers and staff have been associated with.
• Once you have selected the individual name or group you wish to send to, select TO, CC or BCC to add the recipient to that field. When done close the Find Names choice.

.

Deleting E-mail Messages

• Select the e-mail you would like to delete, and click the Delete icon in the toolbar.
  
  

Customize your Email

• Choose Options, from the lower left corner of the screen.
• From this choice, you can add a custom signature, set spell checking for your emails or configure the out of office assistant for responding to emails when you are away.

Additional Tips

Mail Folder Icons and Explanations

1. Icon	Explanation
   	Update All Folders - update or refresh all folders in your e-mail account
   	New - create a new message (click the down arrow to select to create a new message, appointment, contact, distribution list, task, post in this folder, or folder)
   	Move/Copy - move or copy a selected message to another folder within your e-mail account
   	Delete - delete the selected message
   	Reply - reply to the sender of a selected message
   	Reply to all - reply to the sender and all recipients of a selected message
   	Forward - forward the selected message on to another recipient
   	Show/Hide Reading Pane - turn the reading pane off or set the position to the bottom or the right of the e-mail list
   	Check for New Messages - check for new messages in your Inbox
   	Search - search in the currently open mail folder (and subfolders if any) for a word or phrase in the subject or body of an e-mail or for a particular sender or recipient of an e-mail
   	Address Book - search for names in the UW Global Address List or your own Contacts list
   	Help - view help information starting with information on the Inbox
   	Message selection - go to a specific message within the currently open mail folder (enter the number of an e-mail, and press ENTER)
   	First Page, Previous Page, Next Page, Last Page - go to a particular page of e-mails within the currently open mail folder

 

New Message Icons and Explanations

1. Icon	Explanation
   	Send - send the message
   	Save - save the message
   	Print - print the message
   	Insert Signature - insert your signature in the body of the message (if you have not yet created one, select Options in the Navigation Pane, and click Edit Signature)
   	Spelling - check for spelling errors in the message
   	Add Attachment - add an attachment to the message
   	Check Names - check the names in the To, Cc, and Bcc fields against the UW Global Address List and your own Contacts list
   	Importance: High - mark the message as high importance
   	Importance: Low - mark the message as low importance
   	Options - set the importance and sensitivity levels and the tracking options for the message (delivery and read receipts)
   	Help - view help information starting with information on creating a new message
   	To - enter the addresses of the primary recipients of the message (click the icon to select a name from the UW Global Address List or your own Contacts list)
   	Cc - (carbon copy) enter the addresses of the secondary recipients of the message (click the icon to select a name from the UW Global Address List or your own Contacts list)
   	Bcc - (blind carbon copy) enter the addresses of any recipients you wish to remain hidden or unknown to all other recipients (click the icon to select a name from the UW Global Address List or your own Contacts list)
   	Attachments - lists any attachments to the message (click the icon to add or remove attachments)

 

Received Message Icons and Explanations

1. Icon	Explanation
   	Reply - reply to the sender of the message
   	Reply to all - reply to the sender and all recipients of the message
   	Forward - forward the message on to another recipient
   	Print - print the message
   	Create Rule - create a rule based on the sender, recipient(s), and/or subject of the message
   	Move/Copy - move or copy the message to another folder within your e-mail account
   	Delete - delete the message
   	Previous Item, Next Item - open the previous or next message in the currently open mail folder
   	Help - view help information starting with information on reading and managing a message you have received

 

Calendar Icons and Explanations

1. Icon	Explanation
   	New - create a new appointment (click the down arrow to select to create a new message, appointment, contact, distribution list, task, post in this folder, or folder)
   	Print - print the current appointment view
   	Delete - delete the selected appointment
   	Go to Today in the calendar - go to today's appointments
   	Switch to Daily View, Switch to Weekly View, Switch to Monthly View - view your appointments for a particular day, week, or month
   	Check for New Messages - check for new messages in your Inbox
   	Search - search in the calendar for a word or phrase in the subject or body of an appointment or for a particular sender or recipient of an appointment
   	View Reminders - view current reminders
   	Address Book - search for names in the UW Global Address List or your own Contacts list
   	Help - view help information starting with information about the calendar

 

Appointment Icons and Explanations

1. Icon	Explanation
   	Save and Close - save the appointment and close it
   	Print - print the appointment
   	Add Attachment - add an attachment to the appointment
   	Delete - delete the appointment
   	Recurrence - schedule an appointment to recur at set intervals
   	Invite Attendees - invite other individuals to the appointment or meeting
   	Importance: High - mark the appointment as high importance
   	Importance: Low - mark the appointment as low importance
   	Help - view help information starting with information about creating an appointment
   	Attachments - lists any attachments to the appointment (click the icon to add or remove attachments)

 

Contacts Folder Icons and Explanations

1. Icon	Explanation
   	New - create a new contact (click the down arrow to select to create a new message, appointment, contact, distribution list, task, post in this folder, or folder)
   	Move/Copy - move or copy a selected contact to another folder within your e-mail account
   	Delete - delete the selected contact
   	Check for New Messages - check for new messages in your Inbox
   	Search - search in the currently open contacts folder for a name, word, or phrase within a contacts information
   	Address Book - search for names in the UW Global Address List or your own Contacts list
   	Help - view help information starting with information about contacts

 

Contact Icons and Explanations

1. Icon	Explanation
   	Save and Close - save the contact and close it
   	Print - print the contact
   	Add Attachment - add an attachment to the contact
   	Delete - delete the contact
   	Display map for this address - view a map of the contacts location based on the address information you have entered
   	Send mail to contact - create a new mail message with the To field pre-populated with the contact's e-mail address
   	Address Book - search for names in the UW Global Address List or your own Contacts list
   	Help - view help information starting with information about contacts